Your inbox handled.
You decide what gets sent.

MailAI reads every email, drafts the perfect reply, and waits for your decision. You approve, edit, or decline — nothing sends without you.

⏱ Professionals save an average of 2 hours every single day
Start your free 14-day trial See how it works

For founders, account managers, and consultants using Outlook who need faster replies without giving up control.

14-day trial — add a card to start · Cancel anytime · Works with Outlook, Microsoft 365, and Exchange

Sign in with your Microsoft account Nothing is sent until you approve it Privacy-first · aligned with GDPR
2h
saved per person, per day
10x
faster email processing
<3s
to summarize any email
14d
free trial period
Works seamlessly with
Microsoft Outlook Microsoft 365 Exchange Hotmail Live.com
Why MailAI is different

The only email AI that keeps
you in the driver's seat

Other AI email tools

They take control from you

  • Auto-send replies without your approval
  • You find out what was sent after the fact
  • One wrong reply can destroy a client relationship
  • Your full inbox stored on their servers
  • Costs €800-€2,500/mo for a human alternative
MailAI

You stay in full control

  • Drafts the perfect reply — you approve it
  • Nothing ever sends without your click
  • Your relationships, your decisions, always
  • Only snippets analyzed — emails never stored
  • All of this for just €12.99/month
Live demo

See MailAI in action

Click any email to see how MailAI summarizes and drafts the perfect reply. You always approve.

Interactive sample (not your real inbox) Typical reply workflow: 8 min → ~1 min
Inbox 4
Sarah Johnson10:24 AM
Q4 Partnership Proposal
Following up on our discussion...
meeting
Marcus Chen09:15 AM
Invoice #2847 — March
Please find the invoice attached...
invoice
Acme CorpYesterday
Contract renewal — urgent
Contract renewal - action needed
urgent
Thomas WeberMon
Re: Project timeline update
Sounds good, let's sync Friday...
follow-up
Nothing sends without your approval — every reply is reviewed by you first
How it works

Up and running in 60 seconds

No setup. No training. No configuration. Connect your Outlook and MailAI starts working immediately.

1
Connect your Outlook
Click "Sign in with Microsoft" — that's it. No passwords stored, no IT team required. Works with any Outlook account.
2
MailAI reads your inbox
Every email gets instantly summarized, categorized, and prioritized. See what matters without opening a single thread.
3
Reply in one click
Choose Approve, Decline, Clarify, or Delegate — Claude writes a perfect reply in your tone. Review and send in seconds.
Features

Everything your inbox
was missing

Built for people who get too many emails and have too little time. Every feature is designed to save you minutes, not seconds.

Instant AI summaries
Every email summarized in one sentence. Understand what matters in a glance — without reading a single word.
One-click reply drafts
Choose Approve, Decline, Clarify, Schedule or Delegate — Claude writes the perfect reply in your tone, every time.
Urgent inbox
AI spots high-priority emails that need attention today and surfaces them instantly. Never miss what actually matters.
Smart categorization
Emails sorted automatically into Primary, Newsletters, and Notifications. Your inbox stays clean without any effort.
Tone detector
Know if a sender is angry, positive, or neutral before you open the email. Handle difficult conversations with confidence.
Meeting scheduler
AI reads meeting requests and suggests the best time slots from your calendar. No more back-and-forth scheduling.
Who it's for

Who uses MailAI

Anyone who lives in email — and wants hours back for real work.

Sales & Account Management

Stay on top of client communications, follow-ups, and deal threads without losing track of what needs attention today.

Founders & Executives

Process high volumes of email without sacrificing quality. Respond faster, delegate smarter, and never miss a critical message.

Consultants & Freelancers

Manage multiple client inboxes efficiently. Draft professional replies in seconds and maintain a consistent communication standard.

ROI Calculator

How much is your inbox
actually costing you?

Drag the sliders to see your personal numbers.

€50 /hour
€15€300
50 emails
10300
3 min avg
1 min10 min
Time lost to email
2.5h
per day
Cost of your inbox
€2.8k
per month
Your ROI with MailAI
169x
return on €12.99/mo

Estimated savings at your workload: about 65%. That is roughly €2.2k/month of time recovered for €12.99.

Start saving time now
Pricing

Start free. Upgrade when ready.

14-day free trial · Card required · No charge until day 15. Cancel anytime — no questions asked.

Monthly
Annual Save 23%
Most popular
Pro
€12.99/month
For professionals who want to reclaim hours every week without changing their workflow.
  • Unlimited AI email summaries
  • Unlimited reply drafts
  • AI compose from scratch
  • Smart categorization & tone detection
  • Email templates, snooze & reminders
  • Priority support
Best for solo professionals handling client and partner communication.
Start 14-day trial

Cancel anytime · No charge for 14 days

Business
€29.99/seat/mo
For teams who handle email together. Shared inbox, collision detection, and full admin control — so no email ever falls through the cracks.
  • Everything in Pro
  • Shared team inbox — all accounts in one view
  • Assign emails to teammates in one click
  • Collision detection — no double replies ever
  • Manager dashboard — workload & response times
  • Shared reply templates across the team
  • Team-wide AI guidelines & shared templates
  • GDPR compliance tools
  • Custom onboarding
  • Priority enterprise support
Best for teams that need shared standards, controls, and visibility.
Start 14-day trial

Cancel anytime · No charge for 14 days

Why card required? It prevents trial abuse and keeps spam/bot signups low. You are not charged during the 14-day trial.

✅ 14-day free trial — card required, no charge for 14 days ✅ 30-day money-back guarantee ✅ Cancel anytime 🔒 CASA-certified security 🛡 GDPR & CCPA compliant 🔐 End-to-end encrypted
FAQ

Questions? We've got answers.

It summarizes incoming emails, drafts replies in your tone, and helps with scheduling/follow-ups. You review everything before anything is sent.
A VA is great but expensive (€800-€2,500/month). MailAI handles inbox triage and first drafts instantly at a fraction of that cost.
Yes. We process only the content needed for summary/draft generation. Your full inbox is not stored on our servers, and you can disconnect anytime.
Free accounts have a usage cap. Pro and Business include unlimited AI summaries and drafts for normal business use.
No. Click "Sign in with Microsoft", authorise the connection, and MailAI starts working immediately. No code, no IT team required.
Yes. You get a 14-day free trial. Card is required to start, but you will not be charged during the trial period. After 14 days, your card is charged automatically at your selected plan rate. Cancel before day 15 and you pay nothing.
MailAI works with any Microsoft account — Outlook, Microsoft 365, Exchange, Hotmail, and Live.com.
Yes. MailAI is fully GDPR compliant, hosted in the EU, and we never sell your data. Business plan customers also get access to GDPR compliance tools and data processing agreements.
Emails never stored on our servers
GDPR compliant, hosted in the EU
You approve every send
🛡️ Microsoft-verified OAuth login

Your inbox won't fix itself.
But MailAI will.

Stop spending hours on email. MailAI handles the reading, summarizing, and drafting — so you can focus on work that matters.

Start your free 14-day trial

Card required · No setup · Cancel anytime

Start 14-day trial