Your inbox handled.
You decide what gets sent.

MailAI reads every email, drafts the perfect reply, and waits for your decision. You approve, edit, or decline — nothing sends without you.

⏱ Professionals save an average of 2 hours every single day

Start your free 14-day trial See how it works

For founders, account managers, and consultants using Outlook who need faster replies without giving up control.

Card required · Cancel anytime · Works with Outlook, Microsoft 365 & Exchange

Microsoft OAuth login No auto-send without approval GDPR-ready workflows

Why MailAI is different

The only email AI that keeps
you in the driver's seat

Other AI email tools

They take control from you

Auto-send replies without your approval
You find out what was sent after the fact
One wrong reply can destroy a client relationship
Your full inbox stored on their servers
Costs €800-€2,500/mo for a human alternative

MailAI

You stay in full control

Drafts the perfect reply — you approve it
Nothing ever sends without your click
Your relationships, your decisions, always
Only snippets analyzed — emails never stored
All of this for just €12.99/month

Live demo

See MailAI in action

Click any email to see how MailAI summarizes and drafts the perfect reply. You always approve.

Interactive sample (not your real inbox) Typical reply workflow: 8 min → ~1 min

Inbox 4

Sarah Johnson10:24 AM

Q4 Partnership Proposal

Following up on our discussion...

meeting

Marcus Chen09:15 AM

Invoice #2847 — March

Please find the invoice attached...

invoice

Acme CorpYesterday

Contract renewal — urgent

Contract renewal - action needed

urgent

Thomas WeberMon

Re: Project timeline update

Sounds good, let's sync Friday...

follow-up

Nothing sends without your approval — every reply is reviewed by you first

How it works

Up and running in 60 seconds

No setup. No training. No configuration. Connect your Outlook and MailAI starts working immediately.

Connect your Outlook

Click "Sign in with Microsoft" — that's it. No passwords stored, no IT team required. Works with any Outlook account.

MailAI reads your inbox

Every email gets instantly summarized, categorized, and prioritized. See what matters without opening a single thread.

Reply in one click

Choose Approve, Decline, Clarify, or Delegate — Claude writes a perfect reply in your tone. Review and send in seconds.

Features

Everything your inbox
was missing

Built for people who get too many emails and have too little time. Every feature is designed to save you minutes, not seconds.

Instant AI summaries

Every email summarized in one sentence. Understand what matters in a glance — without reading a single word.

One-click reply drafts

Choose Approve, Decline, Clarify, Schedule or Delegate — Claude writes the perfect reply in your tone, every time.

Urgent inbox

AI spots high-priority emails that need attention today and surfaces them instantly. Never miss what actually matters.

Smart categorization

Emails sorted automatically into Primary, Newsletters, and Notifications. Your inbox stays clean without any effort.

Tone detector

Know if a sender is angry, positive, or neutral before you open the email. Handle difficult conversations with confidence.

Meeting scheduler

AI reads meeting requests and suggests the best time slots from your calendar. No more back-and-forth scheduling.

Built for professionals

Who uses MailAI

MailAI is designed for professionals who spend too much time in their inbox and not enough time on work that matters.

Sales & Account Management

Stay on top of client communications, follow-ups, and deal threads without losing track of what needs attention today.

Founders & Executives

Process high volumes of email without sacrificing quality. Respond faster, delegate smarter, and never miss a critical message.

Consultants & Freelancers

Manage multiple client inboxes efficiently. Draft professional replies in seconds and maintain a consistent communication standard.

ROI Calculator

How much is your inbox
actually costing you?

Drag the sliders to see your personal numbers.

Your hourly rate

€50 /hour

€15€300

Emails per day

50 emails

10300

Minutes per email

3 min avg

1 min10 min

Time lost to email

2.5h

per day

Cost of your inbox

€2.8k

per month

Your ROI with MailAI
169x
return on €12.99/mo

Estimated savings at your workload: about 65%. That is roughly €2.2k/month of time recovered for €12.99.

Start saving time now

Pricing

Start free. Upgrade when ready.

14-day free trial · Card required · No charge until day 15. Cancel anytime — no questions asked.

Monthly

Annual Save 23%

Questions? We've got answers.

It summarizes incoming emails, drafts replies in your tone, and helps with scheduling/follow-ups. You review everything before anything is sent.

A VA is great but expensive (€800-€2,500/month). MailAI handles inbox triage and first drafts instantly at a fraction of that cost.

Yes. We process only the content needed for summary/draft generation. Your full inbox is not stored on our servers, and you can disconnect anytime.

Free accounts have a usage cap. Pro and Business include unlimited AI summaries and drafts for normal business use.

No. Click "Sign in with Microsoft", authorise the connection, and MailAI starts working immediately. No code, no IT team required.

Yes. You get a 14-day trial. Card is required to start, but you will not be charged during the trial period.

MailAI works with any Microsoft account — Outlook, Microsoft 365, Exchange, Hotmail, and Live.com.

Yes. MailAI is fully GDPR compliant, hosted in the EU, and we never sell your data. Business plan customers also get access to GDPR compliance tools and data processing agreements.

Your inbox won't fix itself.
But MailAI will.

Stop spending hours on email. MailAI handles the reading, summarizing, and drafting — so you can focus on work that matters.

Start your free 14-day trial

Card required · No setup · Cancel anytime

Your inbox handled.You decide what gets sent.

The only email AI that keepsyou in the driver's seat